Privacy Policy - Ballot Tabulator

1. Introduction

Ballot Tabulator ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our community association voting software.

2. Information We Collect

We collect information that you provide directly to us, including:

Account Information: Name, email address, and password when you create an account.
Association Data: Unit information, owner names, email addresses, and ownership percentages.
Voting Data: Ballot selections, signatures, and voting timestamps.
Usage Data: Information about how you interact with our service.

3. How We Use Your Information

We use the information we collect to:

Provide, maintain, and improve our services
Process and tabulate votes for your association elections
Generate reports and credentials for your elections
Send you technical notices and support messages
Respond to your comments and questions

4. Data Storage and Security

We implement appropriate technical and organizational measures to protect your personal information. Your data is stored securely using industry-standard encryption and access controls. PDF reports and documents are stored in secure cloud storage.

5. Data Retention

We retain your information for as long as your account is active or as needed to provide you services. Election data is retained according to your association's requirements and applicable laws governing HOA/condo association records.

6. Information Sharing

We do not sell, trade, or rent your personal information to third parties. We may share information only in the following circumstances:

With your consent or at your direction
With service providers who assist in our operations
To comply with legal obligations
To protect our rights and safety

7. Your Rights

You have the right to access, correct, or delete your personal information. You may also request a copy of your data or ask us to restrict processing. Contact us to exercise these rights.

8. Cookies

We use cookies and similar technologies to maintain your session, remember your preferences, and improve your experience. You can control cookies through your browser settings.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.

10. Contact Us

If you have questions about this Privacy Policy, please contact us at:

Email: privacy@ballottabulator.com